Equipment & service

Cooler rental, setup, and the sanitizing everyone forgets

We deliver the unit, install it, and come back to clean it. Floor‑standing and countertop models, top‑ and bottom‑load, hot and cold.

Delivered and installed
Quarterly sanitizing included
Bottom‑load options — no lifting
Swapped free if a unit fails

Get a Cooler Quote Compare bottled vs bottleless

Choosing a unit

Match the cooler to the pantry, not the other way around.

Top-load floor cooler

The classic. Bottle sits on top, hot and cold taps below. Cheapest to rent and simplest to service — the tradeoff is that somebody has to lift a full 5‑gallon bottle to shoulder height.

Bottom-load floor cooler

Bottle sits in a cabinet underneath and a pump draws it up. Costs a little more, and it is the single most appreciated upgrade in any office where staff change the bottles themselves.

Countertop unit

For satellite floors, small pantries, and executive suites. Takes a 3‑gallon bottle, which is also considerably easier to handle than a 5.

A full 5‑gallon bottle weighs about 42 pounds. If your office manager is the person changing it, specify bottom‑load or go to 3‑gallon bottles. It costs marginally more per gallon and it eliminates the most common reason people quietly stop using a cooler.

Sanitizing is part of the service, not an upsell

A water cooler is a reservoir of room‑temperature water with an air intake. Left alone, the reservoir and the spigots build up biofilm — which is why a neglected cooler eventually gives water a stale, faintly plastic taste even though the bottle it came from was sealed.

We sanitize rented units quarterly as part of the rental: reservoir drained and cleaned, spigots and drip tray disassembled and washed, air filter replaced where fitted. It’s scheduled with your route, so it happens whether or not anyone remembers to ask.

If you own your coolers outright, we’ll service those too on a standalone visit.

Quarterly sanitizing included with rental
Reservoir, spigots, and drip tray, not just a wipe‑down
Service on owned units available separately
Failed rental units swapped at no charge

Rental includes

Delivery & installIncluded
Quarterly sanitizingIncluded
RepairsIncluded
Replacement unitIncluded
TermMonth to month

Cooler questions

Rent or buy?

Rent, in almost every office case. Rental is a small monthly amount that bundles sanitizing, repairs, and replacement — and when a unit fails you get a working one the same week instead of shopping for a new cooler. Buying makes sense only if you have a long‑term space, staff to maintain it, and a reason to capitalize the equipment.

How many coolers do we need?

Roughly one per 25 people, adjusted for layout. A 40‑person office on one open floor may be fine with two; the same headcount split across three floors needs three, because people won’t take a staircase for water. Walking distance matters more than headcount.

Do the units need a power outlet?

Yes — a standard 120V outlet for any cooler with hot or cold function. Room‑temperature dispensers don’t, but very few offices want one. Hot tanks draw meaningful power, so we don’t recommend daisy‑chaining them off a shared power strip.

Is the hot tap safe with kids or a client-facing pantry?

The hot taps have a child‑safety catch as standard, and we can disable the hot tank entirely on request. Worth doing in reception areas and anywhere children are around — the water comes out near boiling.